Print management software

  • Reporting

    Reporting

    • Predefined or custom management reports give fact-based data and usage audits.
    • Executive and Green reports provide top level summarized results and sustainability information.
    • CRS reports utilizing OLAP cubes and long term trend analysis help administrators manage their print fleet more efficiently.

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  • Credit and Billing

    Credit and Billing

    • Individual or group accounts make administrative tasks easier.
    • Supports price lists, cost centres, billing codes and usage quotas for easy cost allocations.
    • Support for pay-for-print services gives control for managing and recovering costs.

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  • Managed Workflows Core and Advanced Workflows

    Managed Workflows Core and Advanced Workflows

    • One-click secure scanning to pre-defined SharePoint and Dropbox. Business /Dropbox Enterprise document libraries makes document capture and distribution easy.
    • Folder browsing, storing documents on behalf of user who made a scan for document storage under the MFD user’s identity and barcode recognition.
    • Scan to email, home folder or predetermined location via scripts.
    • World-class OCR engine, image cleanup, append or prepend pages, blank page removal, highlight text naming and searchable PDF, Microsoft Word and Microsoft Excel.

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  • Mobile Print

    Mobile Print

    • ¬†Ysoft Wireless Print for Mac and iOS mobile devices ensures convenient, secure printing for mobile workers.
    • Secure mobile printing via web or email to the MFD.
    • Support for anonymous guest printing.
    • Provides automatic conversion (JPG; PDF; DOC; PPT; XLS; PNG).

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  • Print roaming/ Client based print roaming

    Print roaming/ Client based print roaming

    • Secure printing from any MFD in the print environment.
    • Scalable to your business needs from one office to multiple continents.
    • Jobs print only when user authenticates eliminating sensitive documents in output tray.
    • Optionally, reduces costly servers by handling complex print tasks on client workstation.

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  • Rule-Based engine

    Rule-Based engine

    • Enforces print governance with a library of pre-defined rules for cost savings such as colour to black & white, single to duplex and send to most economical device -or create your own rules.
    • Notifications inform users of cost consequences which leads to better print usage, often reduced usage.
    • Notifications if the user does not comply to cost savings policies help enforce print governance.

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  • Authentication

    Authentication

    • Protects against unauthorised users by securing access to MFD and documents.
    • Documents remain secure until user authenticates via card reader, PIN, username/ password or a combination.
    • Reduces costs and paper waste when jobs are sent to print but are no longer needed.
    • Easily assign print, copy and scan rights to users or user groups means easy IT administration.

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